Free · 30 minutes · No pressure

Book a 30-minute demo

We'll walk you through FormVault end-to-end, customized for your school's setup — no generic slides, just your actual use case. This demo is built for athletic directors inheriting a paper-based system, schools preparing for a new season, and programs of any size — from 3 sports to 20 varsity teams.

A FormVault demo is a 30-minute screen-share with a member of our team — not a canned sales presentation. We'll walk through a live FormVault account, show you the exact workflow your school would use, and answer every question you have about compliance, pricing, and setup. Most ADs tell us they're ready to start their trial before the call ends.

Live campaign setup — We'll build a real clearance campaign for one of your sports in real time, including AI form scanning if you have a physical to upload.
Coach portal walkthrough — See exactly what your coaches would see on game day, and how clearance status updates in real time as parents sign.
Parent signing on mobile — We'll show the complete parent experience from link to signature in under 2 minutes, on an actual phone.
FERPA compliance deep-dive — Review the audit trail, encryption, and access controls that keep your student data protected.
Pricing for your school — We'll walk through exact annual pricing based on your student enrollment. No hidden fees.

No sales pressure. Cancel anytime. The demo is free — and if FormVault isn't the right fit, we'll tell you.

Tell us about your school

We'll confirm a time and send the calendar invite.

Especially useful for first-time users, schools working through a backlog of physical paper forms, or ADs who've had a compliance issue and need to know their documentation is airtight.

What happens after you book

You'll receive a calendar invite within 24 hours

We'll send a Google Calendar or Outlook invite to the email you provide, with a video call link. No scheduling software to create an account on.

A FormVault team member will join the call

Not a junior sales rep — someone who actually builds the product. That means they can walk through the admin dashboard, pull up real audit logs, and explain exactly how the physician co-signing workflow operates end to end.

You'll leave with a trial account set up

If FormVault is a fit, we'll set up your 60-day free trial on the call. You can invite your first coach and send your first campaign the same day — and we'll stay on to make sure the first clearance lands correctly.

Why book a demo instead of just signing up?

You can absolutely start a free trial without talking to anyone — the sign-up flow is self-serve and takes about 10 minutes. But if you're managing a large program, have specific FERPA documentation requirements, or want to see how FormVault handles your particular form types before committing, a demo is the faster path.

Schools that start with a demo typically set up their first campaign faster, invite more coaches, and get to full clearance before their first game. The 30 minutes usually saves hours of trial and error. If you've ever imported the wrong form type, sent a clearance campaign before realizing your FERPA language was missing, or spent a week chasing a paper physical only to lose it — a demo call helps you avoid all of that before it happens.

Schools with more than 300 students, multi-sport programs running simultaneously, or district-level administrators responsible for compliance documentation get the most out of a demo. We can walk through exactly how FormVault handles your specific form types — state physical forms, booster club waivers, emergency contact sheets — and confirm FERPA documentation is airtight before you commit to a rollout. Smaller programs with a single sport often start the self-serve trial and are fully set up in an afternoon, but the demo is always available if questions come up. The goal is to make sure your first season on FormVault goes smoothly — not to sell you something that isn't the right fit.