Pricing
Two models. Every school covered.
Individual School pricing is based on enrollment — one flat annual fee, all features included. District pricing is a custom quote based on school count and total student volume.
Both models include a 60-day free trial · No credit card required
Individual School
One school, every feature
One flat annual fee covers every coach, every sport, and every form campaign you run. Priced by enrollment — no seat limits, no feature gates, no hidden costs.
- AI Smart Form Scanning — any paper form digitized in 60 seconds
- Multi-Party Digital Signatures — parent, student, and physician sign from any device
- QR Code Campaigns — post a code in the gym, parents scan and sign on their phone
- Campaign Health Dashboard — live completion rates per sport and grade
- Coach Portal — real-time cleared/not-cleared roster with no PII exposure
- Automated Email Reminders — 5-touch sequence until every form is returned
- Expiring Share Links and Emergency Access Links
- FERPA-compliant storage · AES-256 encrypted · 84+ audit event types
60 days free · No credit card required
District
Every school in your district
Centralized admin, cross-school compliance reporting, and volume pricing. Tell us about your district and we'll put together a custom quote.
- Every Individual School feature, for every school in your district
- District-level admin with cross-school visibility and reporting
- Centralized compliance audit trail spanning all schools
- Volume pricing — cost per school decreases as the district grows
- Dedicated onboarding and rollout support for each school
- Priority support with a named FormVault account manager
- SIS and student roster integration options
- Custom data retention policy and deployment configuration
How FormVault pricing works
Individual School pricing is based on your school's enrolled student count — not per user, not per form type, not per form submitted. One flat annual fee covers your entire school: every coach, every program, and every form campaign you run during the year. Athletic directors with five sports and those with twenty sports pay the same tier rate. There are no seat limits and no usage caps.
Every plan includes the full FormVault platform — all twelve features are available regardless of your enrollment tier. AI Smart Form Scanning, QR Code Campaigns, Multi-Party Digital Signatures, Campaign Health Dashboard, Coach Portal, Parent Mobile Signing, Automated Email Reminders, Expiring Share Links, Emergency Access Links, Compliance Audit Trail, and Encrypted Document Storage. No feature add-ons, no per-feature upgrades.
District pricing is built around the number of schools and total student enrollment in your district. Volume discounts apply as the district grows — the per-school cost decreases significantly at five, ten, and twenty or more schools. District plans include dedicated onboarding support for each school, a named account manager, and optional SIS integration. Fill out the District form to receive a custom quote within one business day.
All new Individual School accounts start with a 60-day free trial — no credit card required, no sales call needed. You will see exact annual pricing for your enrollment tier when you create your account. District deployments start with a scoped pilot; contact us to discuss the right starting point for your district's size and timeline.
Every plan includes the full platform
FormVault is one product. No feature gates between Individual School and District.
FERPA-Compliant
84+ audit event types logged on every action
AES-256 Encrypted
Encrypted at the application layer before storage
AI Smart Form Scanning
Upload any paper form — AI maps the fields in 60 seconds
Multi-Party Signatures
Parent, student, and physician sign digitally from any device
Coach Portal
Sport-scoped access with no student PII exposed to coaches
Unlimited Campaigns
Run as many form campaigns as you need, no cap
Automated Reminders
5-touchpoint email sequence until every form is complete
60-Day Free Trial
Full platform access from day one, no credit card required
Pricing FAQ
Common questions about how FormVault pricing works.
- How does Individual School pricing work?
- Individual School pricing is a flat annual fee based on your school's student enrollment. One price covers every coach, every sport, every program, and every form campaign you run during the year — no per-user fees, no per-form fees, no feature add-ons. Exact pricing is shown when you create your account.
- How is District pricing determined?
- District pricing is a custom quote based on the number of schools in your district and total student enrollment. Volume pricing applies — the more schools, the lower the per-school cost. Fill out the District form on this page and we'll respond within one business day with a detailed quote.
- What features are included in both models?
- Both Individual School and District plans include the full FormVault platform: AI Smart Form Scanning, QR Code Campaigns, Multi-Party Digital Signatures, Campaign Health Dashboard, Coach Portal, Parent Mobile Signing, Automated Email Reminders, Expiring Share Links, Emergency Access Links, Compliance Audit Trail, and Encrypted Document Storage. There are no feature gates between tiers.
- Can I try FormVault before committing to a District plan?
- Yes. Start with an Individual School trial to explore all features firsthand. When you're ready to roll out across your district, contact us and we'll scope the full deployment together, including onboarding support for each school.
- Is there a contract or lock-in?
- Individual School plans are annual with no lock-in beyond the year. District plans are also annual and can include multi-year pricing for additional savings. Cancel or adjust at renewal — no automatic rollover without your approval.
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Start your 60-day free trial
No credit card. No commitment. Full access from day one.
No credit card required · 60 days free