FormVault ships one complete platform for school forms — from scanning to signing to clearance.
Every plan includes all 13 features — nothing is locked behind a higher tier. Whether you manage 50 students or 1,000, you get the same complete system: AI scanning, digital signatures, 256-bit end-to-end encryption, coach portal, compliance audit trail, and everything in between.
Upload any paper form — physical, permission slip, waiver. AI reads every field and creates the digital version in 60 seconds. No paper, no re-keying.
Learn more →One QR code clears your entire roster. Post it in the gym, text the link — parents scan and sign from any phone. No app download required.
Learn more →Parent, student, and physician each sign in sequence — no printing, no faxing, no chasing. ESIGN-compliant with a full audit trail.
Learn more →Real-time clearance status across every student and sport on one screen. See who's cleared, pending, or overdue — before game day.
Learn more →Coaches see only their sport's students — nothing else. Scoped access by design. No more phone calls to the front office on game day.
Learn more →Parents sign on their phones in under 2 minutes — in the parking lot, at home, anywhere. No account or app download required.
Learn more →Invite + 4 automatic reminders at Day 14, 7, 3, and deadline day. Stops the moment a parent completes. Zero manual follow-up.
Learn more →Links that automatically deactivate at your campaign deadline. No stale access, no manual cleanup — just set it and move on.
Learn more →Coaches get instant sideline access to clearance status and emergency contacts — no login, no app, just a tap.
Learn more →84+ FERPA audit events logged automatically — every view, signature, and download. Tamper-proof, exportable, always ready.
Learn more →Upload physicals and documents — they're encrypted with AES-256-GCM before storage and linked permanently to the student's profile.
Learn more →AES-256-GCM encryption at every layer — transport, storage, backups, and replicas. Data is encrypted before it leaves the browser and decoded only inside the app.
Learn more →Central office oversight across every school — compliance rates, form status, and audit exports for your entire district from one account.
Learn more →FormVault is not a collection of disconnected tools bolted together. Every feature was built to work as a unified system from day one — so data flows automatically between them without any manual syncing or third-party glue.
AI Smart Form Scanning feeds directly into your campaign workflows. The form you upload and digitize becomes the live form parents sign — no re-keying fields, no copy-paste between systems. Signatures collected through Multi-Party Digital Signatures flow automatically into the Campaign Health Dashboard, updating student clearance status the moment each party signs.
Coach Portal updates in real time as parents complete forms. The moment a physician clears a student, coaches see that status change on their scoped view — no email thread required, no spreadsheet to maintain. The Compliance Audit Trail captures every event across all features automatically, creating a tamper-proof log you can export for your district or legal team without any extra work.
The result is a workflow where each step leads cleanly to the next — because that is how FormVault was designed.
Athletic directors and school administrators manage dozens of form types, hundreds of students, and multiple deadlines per season. That is a real operational challenge — and it is the exact problem FormVault was designed to solve.
The FormVault workflow mirrors how your season actually starts: set up a campaign for a sport or form type, distribute it via QR code or a direct link, and parents sign on their phones in under two minutes. No app download. No account creation. Just a link that works.
Once a parent submits, the physician clearance step triggers automatically. When the physician signs, the coach sees that student go green on their portal. When the season ends, the AD exports the full audit report — one click, every event logged.
That is the complete loop: campaign creation to distribution to signing to clearance to reporting. FormVault covers every step so your staff does not have to chase anyone down.
13
features included in every plan
1
platform — no third-party integrations needed
0
paper forms required
60
days free to try the full platform
No credit card required · 60 days free · Cancel anytime