Comparison
FormVault vs Privit
Both platforms digitize athletic health clearance. The critical difference is which compliance framework they are built around — and that matters more than it sounds for K-12 schools.
Privit is a health clearance platform with meaningful credentials: state athletic associations in Ohio and Michigan have officially adopted it, and it is used by college and professional teams including USC, Stanford, and several NFL franchises. Those endorsements are real and worth acknowledging. The gap that matters for K-12 athletic directors is a different one: Privit's compliance positioning is HIPAA-first. For a school handling student records, the governing law is FERPA — not HIPAA. FERPA and HIPAA have different requirements, different enforcement mechanisms, and different documentation standards. A platform built around HIPAA compliance is not automatically FERPA-compliant, and a school that relies on HIPAA certification as its FERPA defense is taking a risk it probably does not realize it is taking.
What Privit does well
An honest assessment — not a takedown.
State association endorsements (OHSAA, MHSAA)
Ohio and Michigan's state athletic associations have officially adopted Privit as their approved digital pre-participation evaluation platform. For schools in those states, Privit has a state-level credibility signal that is difficult to replicate quickly.
Athletic trainer portal and injury management
Privit includes SOAP note templates, training room visit tracking, and ICD-10/CPT code integration for athletic trainers — a depth of medical workflow management that FormVault does not yet match. Schools with full-time ATs who need clinical documentation tools will find Privit's AT module genuinely useful.
ImPACT concussion baseline integration
Privit integrates with ImPACT Applications, the industry standard for concussion baseline testing. Athletes' baseline scores and test dates link directly to their Privit health profile. For programs that run annual baseline testing, this integration removes a manual reconciliation step.
How they compare
Based on publicly available information as of June 2026. Competitor details sourced from their official websites and public documentation.
Where FormVault goes further
FERPA governs K-12 student records — not HIPAA
HIPAA governs protected health information handled by covered entities: hospitals, insurance companies, healthcare providers. K-12 schools are not HIPAA covered entities for most athletic records — they are FERPA-governed institutions. Privit markets HIPAA compliance prominently and does not mention FERPA anywhere on its website. FormVault is built around FERPA: 84 compliance event types, a dedicated audit log, and documentation designed for the compliance framework that actually applies to your school.
Build your own forms — without going through anyone
Privit's form creation is a managed service included in your subscription. When you need a new form or want to change an existing one, you go through Privit's implementation team. FormVault gives every AD a self-serve form builder. You can create a new form, add conditional logic, set expiration rules, and deploy it to a campaign in one afternoon — no ticket, no implementation queue, no wait.
Multi-party signature routing built for athletic clearance
FormVault sequences signatures: the physician cannot sign until the parent has, and the AD cannot clear the athlete until all signatures are in place. Each step is independently logged. Privit supports digital signatures but does not describe a sequential routing workflow for clearance. For schools where the clearance chain — athlete, parent, physician, AD — has legal significance, the sequencing and logging matters.
Purpose-built for K-12, not adapted from a pro sports tool
Privit serves the New York Giants and the same platform as your high school's athletic department. That is impressive from a scale standpoint, but it also means the product has to serve wildly different use cases with different regulatory requirements. FormVault is built exclusively for K-12 school athletic departments. Every feature, every compliance decision, and every support interaction is calibrated to your specific context.
The bottom line
Privit's AT portal, ImPACT integration, and state association endorsements make it a strong choice for large programs with full-time athletic trainers who need clinical documentation depth. If your school is in Ohio or Michigan where Privit is the official state platform, the state-level integration carries real weight. For the majority of K-12 athletic directors who need a FERPA-compliant clearance platform, a self-serve form builder, and transparent pricing, FormVault is built for exactly your situation.
Common questions
Why doesn't Privit mention FERPA if they serve K-12 schools?
That is a question worth asking Privit directly. As of our research, FERPA does not appear anywhere on privit.com's product pages, despite the majority of their K-12 customer base being governed by FERPA. Their compliance language is HIPAA-focused. It is possible that their data practices are FERPA-compliant without that being a marketing emphasis — but for a school evaluating a platform that stores student health records, the absence of FERPA documentation is a flag worth investigating.
Can I build my own forms in Privit?
Based on their published documentation, form creation in Privit is handled by their implementation team as part of the annual subscription. Schools provide their existing paper forms; Privit digitizes them. Changes to existing forms also go through Privit. This is a managed service model — useful for schools that do not want to manage form configuration themselves, but limiting for ADs who need to create a new form quickly in response to a season change or state requirement update.
Does FormVault have an athletic trainer portal like Privit Sideline?
Not yet. An athletic trainer portal with SOAP note templates, training room visit logging, and injury tracking is on the FormVault roadmap. Privit's depth in clinical AT documentation is genuinely ahead of where FormVault is today. If your school has a full-time AT who needs that functionality now, Privit's AT module is worth serious consideration.
My school is in Ohio — should I use Privit since OHSAA has endorsed it?
OHSAA's endorsement of Privit gives it credibility and ensures it integrates with Ohio's state-level pre-participation evaluation workflow. If that state-level integration is essential to your program's compliance workflow, that is a real factor. Some Ohio schools use both — Privit for state PPE requirements and FormVault for internal clearance campaign management. If OHSAA's specific PPE workflow is not a hard requirement for your program, FormVault is a full alternative worth evaluating on its own merits.
What is Privit's pricing?
Privit does not publish pricing publicly. Based on their documentation, they operate on an annual subscription model, but no tier names, per-school rates, or per-athlete pricing are available without a sales contact. FormVault shows enrollment-based tiers inside the platform during your 60-day free trial — no sales call required to understand what your school's plan would cost.
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